About us

Tom Wood is a Norwegian jewellery house founded in 2013 by Mona Jensen. Rooted in Scandinavian aesthetic principles of simplicity, innovation, and functionality, our jewellery house is known for its contemporary and distinctive design. With a commitment to responsible practices and quality, jewellery from Tom Wood is crafted to last a long time with the lowest environmental impact as possible. 

Tom Wood consists of approximately 55 employees across Oslo, Tokyo, and Barcelona, and we are now looking to strengthen our HR team with a People & Office Coordinator. 

About the position

Our new People & Office Coordinator will play a key role in shaping our company culture. This position offers a unique opportunity to work closely with teams across the organization, driving initiatives that enhance employee engagement, streamline operations, and ensure our office is a welcoming space for everyone. You will have the chance to lead cultural initiatives, organize events, and support training and development activities. If you’re looking to contribute to a dynamic and growing company where your efforts can make a real impact, we want to hear from you.

The role is a part of the Admin & Operations Department and reports to our Head of People & Culture.

Key Responsibilities

People management:

• Lead the planning and execution of company culture initiatives, such as social gatherings, celebrations, and other activities to foster employee engagement
• Take ownership as a super user in our LSM system, driving the development and rollout of employee training materials
• Support the team with administrative tasks related to the hiring process, such as scheduling interviews, managing candidate communications, and maintaining accurate records
• Assist in Employer Branding planning, activities, and campaigns
• Support onboarding and off-boarding processes
• Assist in the administration and upkeep of the HR system, ensuring employee records are accurate and current
• Generate and manage HR reports on key metrics from the HR system, providing insights and data to inform decision-making
• Update and communicate company policies, ensuring they are understood and followed across the organization
  

Office Management:

• Manage the day-to-day operations of the office, ensuring a welcoming and organized environment that meets the needs of all employees
• Liaise with the office building management to address and resolve facility-related issues, ensuring a smooth and efficient workplace
• Oversee office supplies and vendor relationships
• Support in maintaining compliance with office-related health and safety regulations
  

Qualifications

• Bachelor’s degree in HR, Business Administration, or a related field
• 1-3 years of experience in HR coordination, office management, or a similar role
• Strong written and verbal communication skills in English and Norwegian
• Ability to handle sensitive and confidential information with discretion
• Experience with using HRIS and/or LMS systems is a plus 
• Strong interpersonal skills and the ability to build relationships across all levels of the organization
• Detail-oriented with a focus on accuracy and compliance
  

What we offer

• A dynamic and inclusive work environment with a focus on collaboration and employee well-being
• Modern HQ office space in the middle of Grünerløkka, Oslo
• Apple hardware
• Health insurance
• Travel insurance - business and leisure
• Competitive pension scheme
• Staff products and discounts
• Subsidized lunch in our canteen
  

Application deadline: November 17th.