About us

Tom Wood is a Norwegian jewellery house founded in 2013 by Mona Jensen, and our Company consists of approximately 70 employees across Oslo, Tokyo, Copenhagen and Barcelona.

Rooted in Scandinavian aesthetic principles of innovation and functionality, our jewellery house is known for its contemporary and distinctive design. With a commitment to responsible practices and quality, jewellery from Tom Wood is crafted to last a long time with the lowest environmental impact as possible.

We are now seeking a People & Office Coordinator for a one-year temporary position, covering a maternity leave. This is an exciting opportunity to contribute to our people and culture initiatives during a key period of growth.

About the position

As our People & Office Coordinator will play a significant role in shaping our company culture. This position offers a unique opportunity to work closely with teams across the organization, driving initiatives that enhance employee engagement, streamline operations, and ensure our office is a welcoming space for everyone. You also will lead cultural initiatives, support in global recruitment processes, and coordinate training and development activities.
If you’re looking to contribute to a dynamic and growing company where your efforts can make a real impact, we want to hear from you!

The role is a part of the Admin & Operations Department and reports to our People & Culture Director. 

Key Responsibilities

People & Culture

• Lead the planning and execution of company culture initiatives, such as social gatherings, celebrations, and other activities to foster employee engagement
• Take ownership as a super user in our LSM system, driving the development and rollout of employee training materials
• Support the team with administrative tasks related to the hiring process, such as scheduling interviews, managing candidate communications, and maintaining accurate records
• Coordinate Employer Branding activities and campaigns
• Lead onboarding and off-boarding processes
• Ensure correct upkeep of the HR system, making sure employee records are accurate
• Generate and manage HR reports on key metrics from the HR system, providing insights and data to inform decision-making
• Update and communicate company policies, ensuring they are understood and followed across the organization
  

Office Management

• Manage the day-to-day operations of the office, ensuring a welcoming and organized environment that meets the needs of all employees
• Liaise with the office building management to address and resolve facility-related issues, ensuring a smooth and efficient workplace
• Oversee office supplies and vendor relationships
• Support in maintaining compliance with office-related health and safety regulations
  

Qualifications

• Bachelor’s degree in HR, Business Administration, or a related field
• 1-3 years of experience in HR coordination, office management, or a similar role
• Strong written and verbal communication skills in English and Norwegian
• Ability to handle sensitive and confidential information with discretion
• Experience with using HRIS and/or LMS systems is a plus
• Strong interpersonal skills and the ability to build relationships across all levels of the organization
• Detail-oriented with a focus on accuracy and compliance
  

What we offer

• Modern HQ office space in the middle of Grünerløkka, Oslo
• Apple hardware
• Health insurance
• Travel insurance - business and leisure
• Competitive pension scheme
• Staff products and discounts
• Subsidized lunch in our canteen
  

Application deadline: November 9th.